Million Air
  • Alexandria
  • Alexandria, LA, USA
  • $20.00
  • Hourly
  • Full Time

Medical/Dental /Vision/Vacation/Bonuses


Our motto, "We are Ladies and Gentlemen, serving Ladies and Gentlemen", is evident in every interaction with our customers, co-workers, and team mates. We strive to find the best and brightest talent for each position within our organization, enabling the unique qualities of each individual to shine and compliment the entire team.

Objective

The Bookkeeper is responsible for entering all revenues and expenses into the financial record keeping system. In addition, this position will be responsible for updating fuel reports, balancing airline and FBO fuel inventories. This position addresses tight deadlines and a multitude of accounting activities including general ledger preparation, fixed asset ledger, financial reporting, year-end audit preparation and the support of budget and forecast activities.

Responsibilities and Duties

Accounts Receivables / Sales:

  • Manage accounts.
  • Ensure monthly invoicing is complete and accurate.
  • Explain billing invoices and accounting policies to staff, and customers.
  • Perform account reconciliations.
  • Research and Resolve billing / payment discrepancies.
  • Receive payments timely.
  • Prepare bank deposits.
  • Keep the General Manager informed of the balances of Receivable accounts.

Accounts Payable / Purchasing:

  • Ensure that invoices are correct regarding quantity/pricing specifications; review invoices listed prices; make necessary pricing adjustments.
  • Charge expenses to appropriate GL accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Pays vendors by monitoring discount opportunities; verifying federal id numbers (W-9's); scheduling and preparing checks timely; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos. Maintains accounting ledgers by verifying and posting account transactions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains historical records by filing documents in an organized and complete manner.
  • Disburses petty cash by recording entry; verifying documentation.
  • Monitors Sales & Use Tax by reviewing all paid invoices.
  • Keep Vendor W-9 records current / Gather 1099 vendor information annually.

Payroll / Benefits:

  • Maintains payroll information by tracking time, gathering data for preparation of employee payroll, and create payroll checks.
  • Maintains payroll operations by following policies and procedures.
  • Keep paper records and Paylocity software records updated by entering changes in exemptions, insurance coverage, savings deductions, driver's license, department classification.
  • Prepares reports by compiling summaries of earnings to ensure data in software is complete and accurate.
  • Resolves payroll discrepancies by collecting and analyzing information.
  • Provides payroll information by answering questions and requests.
  • Ensures employee files are kept properly including payroll information, healthcare elections, etc.
  • Maintains employee confidence and protects payroll operations by keeping information confidential.
  • Imports data or inputs data into Paylocity and Quickbooks in a timely manner.

General Ledger:

  • Monitor the fuel inventory levels daily, ensure all software systems and spreadsheets are regularly kept up to date and are complete and accurate.
  • Manage all company bank accounts including petty cash.
  • Prepare monthly general ledger adjustments for the end of month closing process. Review and Analyze Profit and Loss Statement and Balance Sheet Statement for completeness and accuracy.
  • Establish, maintain, and coordinate the implementation of accounting and accounting control procedures.
  • Supports GM in understanding details behind accounts and budget discrepancies.
  • Analyze and review budgets and expenses.
  • Perform an active role in the annual budget review and preparations for upcoming budget.
  • Monitor and review accounting related system reports for accuracy and completeness
  • Resolve accounting discrepancies.
  • Supervise the input and handling of financial data and reports for the company's automated financial systems.
  • Interact with internal and external auditors as necessary.
  • Any other activities related to the financial management of Million Air.
  • Employee HR and Benefits management; maintain up to date employee records.
  • Act as the office manager and perform any admin duties necessary and directed by GM.
  • Supervise one Bookkeeper.
  • Analyze and prepare tax reports for correct payment to Department of Revenue for sales and use tax
  • Analyze and prepare fuel tax reports for correct payment to state departments for all fuel related taxes.
  • Ensure licenses and certificates are current and posted when necessary.
  • Provide inventory support. Maintain office materials and supplies at levels to sustain department operation; receive and store them; enter new equipment obtained with local funds into the fixed asset system, tag new equipment, enter data into the inventory, prepare inventory report, and account for all fixed asset equipment owned by the company.

Competencies

  • Strong character and integrity.
  • Ability to work under pressure and multi-task.
  • Good technical skills.
  • Must be PC proficient and able to thrive in a fast-paced setting. Experience with a large automated accounting system a plus.
  • Experience with Quickbooks and Paylocity a plus.
  • must have strong experience with Microsoft Excel.
  • Prior experience in the financial reporting/general ledger area desired. Working knowledge of Generally Accepted Accounting Principles (GAAP).

Reporting Relationship

This position reports to the General Manager and Freeman Holdings Controller.

Work Environment

This position operates in a professional office environment.

Position Type and Expected Hours of Work

This is an non-exempt position. 40 hour work week. Expect overtime requirements for end-of-month and end-of-year reporting.

Travel

Minimal travel is expected for this position.

Required Education and Experience

  • Prior FBO or Aviation experience preferred but not required.
  • 3 years of financial data entry experience preferred.

Additional Eligibility Qualifications

  • Must be PC proficient and able to thrive in a fast-paced setting.
  • Experience with a large automated accounting system a plus.
  • Must have strong experience with Microsoft Excel, Access and Word.
  • Experience with Quickbooks and Paylocity a plus.


AAP/EEO Statement

Million Air is an Equal Opportunity/Protected Veteran/Disabled/Affirmative Action Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.



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